JAPAN ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY ALUMNI ASSOCIATION BYLAWS

ARTICLE 1 General Rules
Section 1:
The name of this organization shall be "The Japan Advanced Institute of Science and Technology Alumni Association". (Abbreviated name shall be "The JAIST Alumni Association")
Section 2:
The office of the Association is located on the Institute campus; 1-1 Asahidai, Nomi, ISHIKAWA; for the time being.

ARTICLE 2 Purpose and Operations
Section 3:
The purposes of the Association are to cultivate and foster good fellowship among the members and to support further development of the Institute.
Section 4:
For the purposes as described in the Section 3, the Association shall:
　　(1) Putt out the news letters of the Association and the directory of the alumni members;
　　(2) Distribute the JAIST News;
　　(3) Hold lectures and training sessions;
　　(4) Support the Institute; and
　　(5) Transact other business pertaining to the purposes as described in the Section 3.

ARTICLE 3 Members
Section 5:
Membership in the Association shall consist of the following:
　　(1)Regular members:
A student who has graduated from the Institute may obtain this membership.
　　(2)Special members:
A person who is recommended by a regular member(or regular members) and is approved by the Board of Directors may obtain this membership.
　　(3)Supporting members:
A juridical person (corporation, foundation etc.) ora person who associates oneself with the purposes of the Association and has helped the Institute substantially may obtain this membership. It is also required to obtain the recommendation of a regular member (or regular members) and the approval of the Board of Directors.

ARTICLE 4 Executives Members
Section 6:
The members of the Board shall consist of;
　　(1)One Chairperson
　　(2)Two Vice Chairpersons
　　(3)Directors
　　(4)Two Auditors
　　(5)Advisors
Section 7:
The members of the Board shall be elected as follows.
　　(1)Chairperson: A regular member who has nominated by the Board of Directors and has been approved at the annual meeting shall be elected
　　(2)Vice Chairpersons: A regular member who has been nominated by the Board of Directors and has been approved at the annual meeting shall be elected.
　　(3)Directors: A person who has been nominated by the Chairperson and the Vice Chairpersons and has been approved at the annual meeting shall be elected.
　　(4)Auditor: A regular member who has been nominated by the Chairperson and has been approved by the Board of Directors shall be elected.
　　(5)Advisor: A person who has been nominated by a Director (or Directors) and has been approved by the Chairperson shall be elected.
　　　2 The Chairperson and the Vice Chairpersons shall combine with the posts of Director.
Section 8:
The Chairperson, Vice Chairpersons, Directors, Auditors and Advisors shall serve terms of two years. The terms may be renewable.
　2 The Board of Directors may elect an individual to fill a vacancy of the Board. New member shall complete the un-expired term of his/her replacement.
Section 9:
The Chairperson shall head the Association and shall preside over the business incident to the JAIST Alumni Association.
　2 The Vice Chairpersons shall assist the chairperson and one of them shall take the Chairperson's duty in the absence of the Chairperson.
　3 The Directors shall perform usual business incident to the Association.
　4 The Auditors shall audit the accounts of the Association.
　5 The Advisors shall provide consultation for the Chairperson, Vice Chairpersons, or Directors and shall give them advice.

ARTICLE 5 Meetings
Section 10:
The meetings of the Association shall be the annual meeting and the meetings of the Board of Directors.
Section 11:
The annual meeting of the Association shall be held each May.
　2 The date, location and agenda of the meeting shall be posted at least two weeks prior to the annual meeting. The Chairperson shall call and preside at the meeting.
　3 Agenda items to be voted on at the annual meeting shall be;
　　(1)　Budget for the ensuing year and the annual report with the financials during the previous year,
　　(2)　Amendments of the operation policy or Bylaws of the Association,
　　(3)　Administration or disposition of the assets of the Association,
　　(4)　Election of a Chairperson, Vice Chairpersons, or Directors to the Board, and
　　(5)　Others pertaining to the Association.
　4 Each item of agenda shall be resolved by a majority of the voting membership present. The Chairperson shall vote in the case of a tie.
Section 12:
The Chairperson shall call and preside at the meeting of the Board of Directors to consider important affairs of the Association.
　2 The Board of Directors may not deliberate any affairs in the meeting in the absence of the quorum. The quorum for the meeting shall be a majority of the total members of the Board, including proxies.
　3 The Board of Directors shall consist of the executive members as described in the Section 6.

ARTICLE 6 Financials
Section 13:
Each regular member shall pay the annual membership fee, 1,500 yen, through a bank transfer. The payment slip issued by the Association shall be used for the payment. The members may prepay for two years or more.
　2 The fees paid shall not be refundable.
　3 Each member shall pay the initial membership fee, 4,000yen, for three years when joining the Association (when graduating from the Institute).

Supplementary Provisions
　　　1 Notwithstanding the provisions of the Section 7, the initial executive members of the Board of Directors shall be elected by a mutual vote of members of the Association Establishment Committee.
　　　2 Notwithstanding the provisions of the Section 8, the first Chairperson's term shall be three years.